Monday February 26, 2024
For National Pony Club updates and information please go to
Officials Area

Resources for officials


Transfer Form 2020 

Transfer Form 2020

Transfer Form 2020

Accident Forms

Attached are the accident forms for the 2019 season. Please complete these in accordance with the Accident Reporting process in the Health & Safety Rulebook – Incident log  Injury Report Form  The Pony Club Accident Form 2019  Incident Log Form – One Day Event

What to do with completed accidents…

Event season is well underway so here is an update on what to do with your accident forms. If you have any accident forms in relation to the events you are running, please follow this process when sending them off:

  1. Scan in or take a clear photo of the accident form (both sides), including any relevant documents.
  2. Email these to the Insurance: FAO Regina Van Der Leeuw –
  3. Cc in The Pony Club Office –
  4. Put the subject of your email as the “Pony Club <event name or branch/centre> accident forms
  5. If further information is required, this will be requested at a later date.


Transfer form 2020 And transfer Flowchart.

The PC change of DC form can be found here.

Please see contacts page for Area 10 officials.


Safeguarding is a key issue for us all. Please take a moment to read carefully through the Pony Club Safeguarding pages, as they are full of useful information.

The Pony Club is a member of the British Equestrian Federation, and has adopted the Safeguarding & Child Protection Policy of the BEF. This may be found here.

All Branch Officials should attend a Safeguarding Workshop every two years, as must Instructors. Safeguarding Workshops are hosted by Branches and delivered by our Area Representative.

How to host a safeguarding course

All Branches, Centres and Areas can apply to host a Safeguarding and Protecting Children workshop. In return for organising the workshop and paying for the venue hire, the hosting Branch / Centre / Area will receive a £60 credit. Payment for places booked on the course is collected by the office. The trainer’s fees and expenses are paid by the office.

Step 1 – Contact the trainer (contact details attached) to organise a suitable date and time.

Step 2 – Book a venue that can comfortably hold 20 people, has electricity and a blank wall to project on to. Please ensure the room has heating for colder days / evenings.

Step 3 – Complete the workshop booking form (attached) and return, by email, to

Step 4 – An online entry page will be made available via the website for people to book onto the course.

Places cost £20 per person. Courses will only run if there is a minimum of 12 attendees. The maximum number of attendees per course is 20-24 depending on the venue. Once you have booked your places, remaining spaces will be publicised to the rest of your Area.

An attendance sheet will be sent to the organiser by email for all attendees to sign in. A copy (original, scan or photo) should be returned to the office within 7 days of the course. Certificates are issued according to this list and will be sent by post, to the addresses provided by attendees, after the attendance sheet has been received at the office.

Do you need to update your Safeguarding certificate before activities resume?
We have a series of the virtual ‘Safeguarding for Equestrians’ courses arranged from April to September.
The course is suitable for individuals who coach, volunteer or work for The Pony Club to meet your safeguarding training requirement. The virtual sessions are being delivered in place of the in-person courses. Those who are attending their initial course or refreshing their knowledge are encouraged to attend.
Places cost £25 per person. You can book your place by clicking on the date of interest below.

Click here for the full list of courses –

Note: you will need to scroll down the page
Kind regards
Stef Brazier
Development Officer
t: 02476 698323 e: