Wednesday October 16, 2019
Newsletter from PC HQ April

Pony Club Sports and events

1.Temp support/ Holiday cover needed at Stoneleigh office.

We are looking for someone to come and help cover the phones and administration initially while one of the Membership Services team is away on leave but with the potential to extend out over the summer to help as the calendar hots up.  Applications and queries to

2. Coaching Course with Eric Winter at Badminton.

24th April 2019  at 10.30 am.  Meet at the Quarry Fence at Badminton, which will be signed.

Open to all coaches.  Cost is £20 all bookings via Horse Monkey, link below and flier attached.

3. Finance

The Finance Committee needs your help…. Please!

The Finance Committee meets four times a year to discuss ongoing issues faced by The Pony Club. These are wide ranging and the committee is always looking for specialists to advise on particular matters. At the current time we are looking at our VAT position and wonder if there are any VAT specialists who could help. We are also looking for individuals with gift aid knowledge, perhaps having worked in a financial role at a large charity. Future meetings are  1 July and 1 October with the July meeting being in Stoneleigh but the others being by conference call.  If you feel you have relevant expertise and available time please email with a brief outline of your VAT/gift aid experience.

4. Nominations are now open for The Hannah Francis Award please see attached form.

The Hannah Francis Award for Talent, Courage and Inspiration was created to honour Hannah (Wylye Valley Branch) for the bravery she showed throughout her battle with cancer. It is an annual award for a Pony Club Member who has displayed talent, courage and inspiration in the face of adversity and will be presented this year at Badminton Horse Trials on Wednesday 1st May.

Area 14 Representative, Louly Thornycroft said: “The Hannah Francis Award for Talent, Courage and Inspiration continues to be a fitting tribute to Hannah and is just one of the many ways that Hannah’s legacy will continue to be remembered by those within The Pony Club. Hannah’s courage was utterly amazing. She showed bravery and focus in setting up the Hannah’s Willberry Wonder Pony Charity, for the benefit of others, despite facing her own enormous, unimaginable challenges”

Please send all nominations to

5. 90th Music

Andrew Lloyd Webber, husband of our President, Lady Lloyd Webber, a keen equestrian herself having been on the British Senior Eventing team and now a well respected racehorse breeder and owner, has rewritten a piece of his music ‘Paginini Variations’ for us to use as the anthem for this momentous occasion in Pony Club history. This was first written in 1978 as the result of a bet with his brother Julian and combines their talents for rock and classical music. It has been used in ‘The South Bank Show’, ‘School of Rock’ and ‘The Book Tower.’

Starting at 12 noon with our Branches in New Zealand and travelling around the world like midnight on New Years Eve, the day will finish on the West Coast of America at 12 noon having passed through Branches and Centres across the world.  It truly will be a magnificent moment in the history of The Pony Club and we hope that all Members, Coaches, Officials, Volunteers and past Members will be able to share in it as without all of you there is no Pony Club!

We want to make it a HUGE social media moment so please share your photographs and videos with us. You can send us your files by going to – this link will work on any device (computer, tablet, phone etc) so please send us your memories of this special event!

For more information and ideas please contact

6. YELA update

The Young Equestrian Leaders award is working with the organisers of Blenheim Horse Trials to promote and encourage more young people to participate in volunteering.

As part of our joint work on this Blenheim Horse Trials will be promoting YELA to its volunteers and we have the opportunity to encourage Pony Club members to find out what it is like to volunteer at an international event.

There are a variety of roles to take up at the horse trials from meeting and greeting the visitors to equine chaperone. To register interest please find out more here:

In the Blenheim Volunteer newsletter meet members of the team who ensure the event is a success, read about them in Trot up here:

7. DAKS Award

The Friends of DAKS Award was instigated by DAKS to recognise the many unsung heroes aka volunteers who have dedicated years of service and loyalty to The Pony Club.  DAKS themselves have been involved in The Pony Club for 40 years sponsoring the Mounted Games at Royal Windsor Horse Show.  The 2018 award was won by Ros Slinger, Area 4 Representative and Mounted Games Chairman (retired 2018).  The 2019 award will be presented at the Royal Windsor Horse Show by DAKS on Sunday 12th May.  Nominations close on Monday 15th April.  To make your nomination please fill in the online booking form here

or email the volunteers name/ Branch/ Area/ length of involvement with The Pony Club and a citation illustrating why they are an especially worthy recipient to

8. Polocrosse Home International Nominations

The nominations for players to participate in the third Home International Tournament which will take place 20th/ 21st July at Celyn Polocrosse Club’s Backford Grounds in Cheshire. Members are selected to play for England, Scotland, Wales and Northern Ireland. Further information and the nomination for can be found here ( )

If you have any questions or queries please do not hesitate to contact

90th Anniversary

  1. The 90th book.  The link to register your name to be one of the 900 in the 90th anniversary book is now live.  Please see flier attached.  Please circulate this within your wider Pony Club networks so that we reach those who have long since left The Pony Club but still reminisce about those Pony Club Camp days…

Reminders and Reports:

Crafty Pony

Don’t forget to come and buy your Limited Edition Crafty Pony Club Pony at Badminton this year.  Stand 143 Allengrove Avenue.  He will be THE thing to have this year from Badminton!

National Championships

August 16-20th 2019

Please find attached the timetable for 2019, the competitions in green are either new classes or changes in scheduling from 2018.

Please note that membership number, riders name and the horses name as it appears on the passport will be required.  We will be using live scoring for the second year running and having the membership number ensures that we can identify all competitors and so avoid any potential time clashes across events for those who have qualified in more than one sport.   In the light of the equine flu outbreak we are, with the BEF and other Member bodies establishing clearer guidelines on vaccinations and bio security which is why it is important to have the horses name as per the passport.  The more familiar stable name could be added to the commentator notes.  These guidelines on biosecurity will be circulated.

As always we are reliant on having a huge army (roughly 250 a day) of willing and able volunteers so would very much welcome your help even if only for a few hours.  Likewise if you know of others who might be interested in learning how to be dressage writers, commentators, fence judges etc or who are working towards their DofE, YELA or similar awards please do ask them to register too.  The  fully updated Championships Volunteer database is coming soon but if you would like to ‘Register your Interest’ to volunteer please click here  (from Friday 22nd at 4pm).

A huge THANK YOU in advance.

Accident Forms

Attached are the accident forms for the 2019 season. Please complete these in accordance with the Accident Reporting process in the Health & Safety Rulebook.

What to do with completed accidents…

Event season is well underway so here is an update on what to do with your accident forms. If you have any accident forms in relation to the events you are running, please follow this process when sending them off:

  1. Scan in or take a clear photo of the accident form (both sides), including any relevant documents.
  2. Email these to the Insurance: FAO Regina Van Der Leeuw –
  3. Cc in The Pony Club Office –
  4. Put the subject of your email as the “Pony Club <event name or branch/centre> accident forms
  5. If further information is required, this will be requested at a later date.

How to host a safeguarding course

All Branches, Centres and Areas can apply to host a Safeguarding and Protecting Children workshop. In return for organising the workshop and paying for the venue hire, the hosting Branch / Centre / Area will receive a £60 credit. Payment for places booked on the course is collected by the office. The trainer’s fees and expenses are paid by the office.

Step 1 – Contact the trainer (contact details attached) to organise a suitable date and time.

Step 2 – Book a venue that can comfortably hold 20 people, has electricity and a blank wall to project on to. Please ensure the room has heating for colder days / evenings.

Step 3 – Complete the workshop booking form (attached) and return, by email, to

Step 4 – An online entry page will be made available via the website for people to book onto the course.

Places cost £20 per person. Courses will only run if there is a minimum of 12 attendees. The maximum number of attendees per course is 20-24 depending on the venue. Once you have booked your places, remaining spaces will be publicised to the rest of your Area.

An attendance sheet will be sent to the organiser by email for all attendees to sign in. A copy (original, scan or photo) should be returned to the office within 7 days of the course. Certificates are issued according to this list and will be sent by post, to the addresses provided by attendees, after the attendance sheet has been received at the office.

Upcoming Safeguarding and Protecting Children (Face-to-Face) Workshops

April 2019

4 April 2019 – Huntington Community Centre – York (Area 3)

8 April 2019 – Newton & Bywell Community Hall – Stockfield (Area 2)

12 April 2019 – Longdon Village Hall – Tewkesbury (Area 9)

12 April 2019 – Hurst Green Methodist Church – Oxted (Area 11)

12 April 2019 – Hillsborough Village Centre – Hillsborough (Area 17)

23 April 2019 – The Bent Arms – Lindfield (Area 11)

May 2019

13 May 2019 – Penycoed Riding Stables – Shropshire (Area 5)

Equestrian Advanced Safeguarding (Online) Refresher

Online Course Entry Page

Charlotte Thornycroft
Communications, Projects and Planning Director

t: 02476 698311   e: