Thursday September 19, 2019
Minis

Mini and Badges Organisers:  Bev Owen bbjowen@icloud.com or 07835 530310 or Vanessa Roxburgh vanesssa@vcroxburgh.co.uk

NORTH HEREFORDSHIRE HUNT BRANCH OF THE PONY CLUB

MINI/JUNIOR CAMP 2019

To be held at

The Elms School, Colwall WR13 6EF

Starting on

Tuesday 13th August

until

Thursday 15th August 2019

Total Cost £100 

to include all activities, tuition and Camp T-shirt

Camp costs are significantly subsidised by NHHPC in order to make camp accessible for all members

Tuesday 13th August – Arrival from 9am ready to ride at 10am 

Wednesday 14th August – Fancy Dress

Thursday 15th August – Competition, Presentation of Prizes and home.

Parents, relatives and friends are welcome to come and watch the competition, 

which will be followed by Prize Giving.

Payment & Forms by 31st July Please

Please post completed Application & Medical Forms to:

 Joanna White

Cottage Pastures

Hallwood Green

Gloucestershire

GL18 2EE

 (Please appreciate late applications will cause considerable problems)

Cheques payable to NHHPC please or Payment online (preferred)

Account: 41606531 sort code: 54-30-51

(ref MCAMP

Cheques sent with forms please – details above

Whilst every care will be taken, neither the officials of the Pony Club nor the landowner can be held responsible for any loss, damage or accident sustained by either members, parents, visitors, ponies, horses or vehicles at camp.

General Information – Important, Please Read!

Mini/Junior Camp Members

  • We are very pleased to be returning to The Elms School and its wonderful facilities for the fourth year.
  • There is an all-weather arena, enclosed grass riding areas and a fantastic cross-country course.
  • Please bring your own picnic each day, and something to share on Thursday, when we will have a whole camp picnic before the prize-giving.
  • We will hopefully be picnicking in the sunshine, so bring chairs/rugs if needed. A few pence may be useful as there will be a tuck shop during the week too!
  • The camp is planned, prepared and staffed by volunteers – there are lots of different jobs and all offers of help are very much appreciated. Please let us know on your application form if and when you are able to help so we can plan a rota – many hands make light work!
  • We will provide a drink and biscuit for camp participants in the morning and afternoon – Please can parents bring in cakes/biscuits during the week to share and keep energy levels up!
  • Please ensure members do not wear jewellery or bring valuables into camp that may get lost or damaged, we do not accept responsibility for belongings. Do not get ears pierced before camp!

SAFETY

  • Please make sure that you and your children follow the instructions given to you by the organisers – Safety is our number one priority and this will rely on everyone’s co-operation.
  • We have a trained first aider on site. Please report any injury or accident on site to us as we will need to fill in an accident form.
  • Parents –If you need to leave for any reason during the day, please arrange for another parent to take responsibility for your child and provide the name and contact details for this person to the organisers before you go. You will need to register on arrival and there is a strict sign in/out system
  • Parental permission must be sought in order to take another child out of Camp for any reason.
  • Please ensure you /your children wash your hands before every meal and after handing your pony.
  • Siblings are welcome to accompany helping Parents into Camp but it is ESSENTIAL that they are

SUPERVISED AT ALL TIMES. Unfortunately we cannot take responsibility for them.

  • There are many hazards on site, including a working farm – it is really important that children stay within the designated camp area at all times. Everyone’s safety is paramount!

HORSES & PONIES

  • Please arrive with clean ponies and tack at the start of your camp as riding will start straight away!
  • PLEASE DO NOT BE LATE – It is not fair on the other children in your ride to have to wait for you, and repeat offenders will not be allowed to join their ride until the following session.
  • After each riding session, ponies will be untacked and tied up to their trailer until the next lesson.
  • DO NOT TIE PONIES TO UNHITCHED TRAILERS AT ANY TIME
  • Please bring a haynet and water for your pony during the day for while you are not riding.
  • Unfortunately, there is no stabling available this year.
  • There will not be a farrier in attendance – please ensure your pony is well shod/trimmed before camp.
  • No Children to be left unattended in the trailer park at any time.

Vaccinations for Flu and Tetanus

  • All ponies should be up to date with their flu and tet injections.

•Please remember to bring your pony’s passport to camp (and photocopy with application). You will need to hand passports in as you arrive and register, these will be returned at the end ofcamp.

 

  • It is essential that any pony coming on site has received at least the first 2 injections (out of the course of 3) before it arrives in Camp. The first two are given a minimum of 21 days apart – there is still time! If you have any questions about this – please contact Jane Sale.
  • Please have your own vet’s telephone number and details with you in case of an emergency.

 

RIDING

  • Please ensure you are dressed smartly in correct riding attire all week.
  • What to wear during the day:
    • Pony Club sweatshirt and/or Pony Club polo shirt (no riding in hoodies please)
    • long sleeves are essential for cross country riding – a shirt, sweatshirt or xc top are fine
    • Cream, beige or dark plain jodhpurs preferable
    • jodhpur boots and clips or chaps (if used) or long boots
    • gloves and hairnet (if needed)
    • for cross country – up to standard Body protector (please see PC website for standards)
    • White tagged riding hat (for current safety regs, please see Pony Club website) with plain black/navy/brown silk or velvet cover.
    • Branch sweatshirt or tweed jacket, clean shirt, Pony Club tie and badge and cream/beige jods for Tack and Turnout (details to follow).
  • Body protectors are only essential for cross country, they are optional for other riding activities
  • Riding hats must conform to current safety regs, and be tagged with a ponyclub white tag. Please contact Jane or the DC if you require this doing before camp.
  • Members will be told which group or ‘ride’ they are in on Monday/Tuesday morning together with who their instructor is. Organising the groups is an arduous task and take into account lots of different things – including ability and age.
  • Please be aware that your children may not be with their friends, however, there will be plenty of other time to spend together. The aim of camp is to learn, be safe and have fun.
  • Check tack beforehand – check stitching on stirrup leathers and irons are wide enough, otherwise you will need to make a dash to the nearest tack shop and your child may miss their first session.

PARENTS

  • Parents are very welcome at Camp – there is lots of help needed, so please volunteer if you are able.
  • You may of course watch your children ride, but unless leading please watch from a reasonable distance and don’t chip in from the side lines. This can be unhelpful, off putting and uncomfortable for the Instructor, your child and other parents.
  • If you feel worried or concerned about something – please speak to the organisers and we will do our utmost to sort out or accommodate. Feedback is important to us.
  • A photographer will be in camp. If you have any objections to your child being photographed by them or any other PC Parent or Branch Official please inform us
  • PLEASE DO NOT BRING DOGS

Reminders will be sent out nearer the time – but in the meantime, to secure your child’s place, please complete and send back the Application Form, Medical Form and photocopy of pony’s passport as soon as possible as places are allocated on a first come/first served basis.

Thank you, and look forward to seeing you soon!