The Role of the Responsible Adult at Rallies

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At Pony Club rallies, a Responsible Adult is allocated to each group of members. This role supports the coach and committee, helps sessions run smoothly, and ensures high standards of safety, welfare, and behaviour for both children and ponies.

The role is usually carried out by a parent or volunteer. All parents are expected to undertake this role occasionally. Responsible Adults will be highlighted in red when rally groups and timings are circulated ahead of each fixture.

Key Responsibilities

Arena & Yard Duties

  • Ensure droppings are cleared from the arena during the session (This task may be delegated to other parents if you are unable to poo pick.)
  • Check the skip is emptied into the muck heap if it becomes full
  • Ensure members have cleared droppings and hay from around horse boxes and trailers
    • If areas are left untidy after members depart:
      • Please ensure the area is left clean
      • Report details to the District Commissioner (DC)

Venue Care

  • Help ensure venues are treated with respect
  • Support good Pony Club etiquette so venues are happy to welcome us back

Coach Support

  • A kind offer of refreshments (drink, biscuit, or cake) for the coach is always appreciated
  • Provide practical help when requested by the coach, such as:
    • Putting up or taking down fences
    • Adjusting fence heights during the session
    • Parents should remain outside the arena unless asked to assist

Reporting & Communication

Please report any problems or concerns promptly to the appropriate officer:

District Commissioner (DC) – Laura van Tongeren
woodland@pcuk.org
07508 211917

Health & Safety Officer – Beth Shuttleworth
woodlandhunthealthandsafety@gmail.com
07921 458601

THANK YOU FOR YOUR SUPPORT