Pony Club Summer Camp 2024

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Dates for 2024: Saturday 27th July to Wednesday 31st July at Lincomb Equestrian, Stourport

CAMP COMPETITION DAY: Wednesday 31st July 2024


Expected timetable

Saturday – will be arrival day. Short morning of instruction with a full afternoon. Please bring a packed lunch for Saturday.

 Stayers to arrive 09:45 – 10:30-  NOT before 09:30 please. Stay in the lorry park until you have received your instructions from whoever is there (probably Becky Suckling) .Need to be ready for Instructors at 11:30. Please assemble in the stable yard and do not mount until your Instructor is with you.

 Dayers to arrive between 10:45 – 11:15 to be ready for Instructors at 11:45. Please assemble in the stable yard – but do not mount until told by your Instructor. Parents please be aware that you are responsible for your child, until their Instructor takes over.

For those staying over – Sunday & Tuesday :

07:00 – wake –up, muck out, hay, water etc

07:45 – feed horses/ponies

08:00 – breakfast

09:30 – 12:00 – morning session, to include trot-up

12:15 – 13:30 – lunch

13:45 – 16:15 – afternoon session

To 17:30 – tea, squash and biscuits/cake whilst tack cleaning; tack will be marked by a guest.

17:45 – feed horses/ponies

18:00 – supper

Dayers – Sunday & Tuesday

Arrive by 09:30 to clean stables and prepare hay-nets/feed for the day (N.B. The Buddies are there to help your children and to feed in the morning and check water- if necessary they will skip out your pony’s stables, but it is the Dayer and their parents who are responsible for keeping the stable clean and ensuring that hay-nets and feed are ready to be given to their pony)

10:00 – 12:30 –  morning session, to include trot up

12:45 – 13:45 – lunch

14:00 – 16:15 – afternoon session

to 17:30 – tea, squash and biscuits/cake whilst tack cleaning; tack will be marked by a guest.

17:45 – feed ponies

Depart the Camp

Sunday & Tuesday – full day

Monday – half day of instruction with an afternoon activity for all (will be off-site) so that ponies can have an afternoon’s rest. Please make sure you have a swimming costume and at least one towel. If you have your own wetsuit, please bring that too.

Wednesday: Competition Day – putting all that you have learnt at Camp into practice. We will endeavour to start Awards by 14:45 at the latest – please ensure that stables have been cleared.

All Campers should attend the Prizegiving.

CATERING: Stayers will have all meals provided from Saturday evening to Wednesday lunchtime. Dayers have lunch provided and tea and squash before they go home.

What to take to Camp: WHAT TO TAKE TO Pony Club CAMP

N.B. Everyone needs to have a swimming costume and towel for Monday afternoon – parents of Dayers may have to as well – please check with Sarah Roberts on the first day of Camp.

This is another checklist that can be used with the one above: Camp check list

STABLE BEDDING: no bedding is provided by Lincombe this year – so Stayers need to bring their own straw or shavings. The stables MUST be emptied completely on the last day of Camp and the site must be clear by 17:00.


Parents / guardians MUST check with Jane Ogle on the first day of Camp that your child’s Confidential Form is up to date with any contact details for Camp week, as well as any medical information applicable to the week; this can be done when the polo shirts being collected. There will also be a medicines form to fill in and sign.

All balances must be paid online by 25th July.

Overnight supervisors TBC. All overnight supervisors have been DBS checked, have a Child Protection certificate and First Aid.

Stable Manager TBC

ALL medicines (including non – prescription medicines e.g. paracetamol, antihistamines etc.) will be held by Ayley Harrisfor safe-keeping and MUST be clearly labelled with the Camper’s name.

Please also let Jane know of any other information (before Camp) which may be relevant to the well-being of your child and she will pass that on to the supervisors.

A FEW RULES FOR CAMP – please read (parents and Campers) : Rules & Regulations

ADDITIONAL INFORMATION – please can parents and Campers read (includes contact details): 

Monday afternoon at Aztec is for all members who meet the criteria and all stayers will go. Anyone not wanting to swim will go on the coach and watch.

Dayers will be transported by their parents who need to collect them from Lincomb at 2p.m. Aztec allow those aged 8 and over to go in unaccompanied as long as they are able to swim the required distance. Those aged 7 and under must be at least 122cms and must be accompanied by a parent. Dayers therefore have the following options and must let Mrs Ogle in the Clubhouse know their intentions by Tuesday evening:Go to Aztec with their parents and watchGo to Aztec and swim with their parentBe collected and have a half day and go home for a rest

Camp is for the members attending Camp and no one else should be on site unless they are with a parent to watch during the day or have been asked in to do a specific job. Remember ONLY campers allowed in the Camp field and we really want the members to use this opportunity to look after their horses themselves so parents should not be grooming/mucking out/feeding etc. The instructors and Camp officials are there to help with any issues.  Guests are however invited in on Monday evening for 5.30 to watch the presentation being given by Bryony Wilson but we ask that you sign in on arrival please and respect the fact that the kids will be getting back into their usual routine and having their supper afterwards.

Thank you to all those parents taking a turn on the kitchen helper rota – it is much appreciated. Camp is run by volunteers and most of them are taking time off work to be there so when extra help is requested it is because we need it!!

Here’s to a happy and successful ( and hopefully dry) Camp!