Sunday October 21, 2018

Lincomb Camp Monday July 23rd – Friday July 27th  2018

Last minute reminders

We have a fantastic and busy week planned for your children, with brilliant instructors and top notch facilities. We are really looking forward to seeing you all!!

  • Please read the kit list attached
  • SUNDAY 22ndd July – We are only allowed on site at Lincomb between 5-6pm on Sunday to set up – you can bring tents/caravans, feed/hay and mucking out kit on Sunday.
  • Please do not bring your tack or ponies until Monday morning as the tack room will not be secured and your stables and tack room will not be ready.
  • MONDAY 23rd July DO NOT UNLOAD YOUR PONY until you are told to do so – meet your instructor in the Dining room at 9am to hand over your pony’s passport and await instruction!
  • VOLUNTEERS all offers of help appreciated – Parents – if you haven’t already, please let us know when you are able to help – it’s important we share the load so it is not left to the few. It’s also a great way to get to know the other parents better.
  • Please remember to bring a cake for teas during the week
  • No camping member of the branch needs bring a mobile phone. All supervising adults will carry one.
  • Any problems, concerns or worries – please contact us. Email or text is best (Please do not contact Becky at Lincomb directly as she is extremely busy and we are more likely to be able to help)
  • SHOES Have your farrier visit if needed before camp – you don’t want to miss out!
  • Friday 27th July – We will be holding a prizegiving at 2pm on Friday, after which you can clear away, pack up and go home once Mrs Pearson has inspected your stable & given you back your pony’s passport.)
  • Remember your pony’s passport!



For you:

To sleep in – tent/trailer or caravan, and blow up or camp beds

  • Sleeping bag, pillows and blanket, pyjamas, torch and teddy! (it can get cold)
  • What to wear during the day:
    • Pony Club sweatshirt and Pony Club polo shirt
    • long sleeved shirt/XC top
    • Cream, beige or dark plain jodhpurs
    • jodhpur boots and chaps or long boots
    • gloves and hairnet, crop if used
    • Medical Armband and Body protector (Level 3 2009 – please see PC website for standards)
    • Aqua tagged riding hat (for current safety regs, please see Pony Club website)
    • Smart tweed jacket, clean shirt, Pony Club tie and badge and cream/beige jods for competitions.
  • Spare set of riding clothes in case of wet weather
  • Trainers for games, cricket or rounders
  • Waterproofs, wellies and overalls/warm clothing for mucking out in the morning
  • Evening clothes/’rough kit’
  • Sun cream, sun hat
  • Pony Club file, Pony Club manual, pen, pencil and notepad
  • Towel, toiletries, hairbrush/bands and toothbrush!

For Your Pony:

Usual set of tack – saddle, bridle and neck-strap (include 2 numnahs in case 1 gets wet)

  • Boots if used
  • Sweat rug
  • Hard Feed – bagged and named *ALL PONIES need something to have at feed time please – even if just chaff & a carrot!
  • Hay / Haylage – 2 small bales of hay or equivalent
  • Shavings if required (Lincomb no longer offering the service & you MUST let us know if you’re bringing your own so your stable is left clear.)
  • 2 x Water Buckets
  • 2 x Haynets
  • 2 x Feed buckets
  • Headcollar and Lead Rope
  • Grooming Kit including fly repellent and plaiting equipment
  • Washing off kit – sponge, sweat scraper, water brush
  • Tack Cleaning Kit, boot polish for super smart riding boots!
  • Mucking out fork, shovel, brush, wheelbarrow or muck sack.
  • Equine Passport

 ALL Clearly Named Please

  • small, very cheap keyring tags are brilliant for naming tack, head collars and lots of other things, or sewn on fabric name tapes.
  • Permanent pens can be used for labels on hats/body protectors etc
  • Un-named things fill lost property and will eventually be sold in aid of our Branch.


Please keep the Tack Room, Stable Yard and your Camping Area clean and tidy, and put your things away. Not only will this help you retain your kit, but keep it clean and dry for when you need it!



To be held at The Elms School, Colwall WR13 6EF

Starting on 14th August until 17th August 2018 10am – 4pm

Please arrive by 9.30 to be ready to ride at 10am. Non mounted activities arranged 4pm-5pm

Total Cost: £130 to include all activities, tuition and Camp T-shirt

Camp costs are significantly subsidised by NHHPC in order to make camp accessible for all members 14th August – Start of 4 day camp, arrival from 9am ready to ride at 10am


17th August – Competition, Presentation of Prizes and home.
Parents, relatives and friends are welcome to come and watch the competition, which will be followed by Prize Giving.

Payment & Forms by 1st August Please Please post completed Application & Medical Forms to

Joanna White, Cuckhorn Farm, Stoke Lacy, Bromyard HR7 4HB (Please appreciate late applications will cause considerable problems)

Cheques payable to NHHPC please or Payment online (preferred) Account: 41606531 sort code: 54-30-51

General Information – Important, Please Read! Mini/Junior Camp Members

  •   We are very pleased to be returning to The Elms School and its wonderful facilities for the third year.
  •   There is an all-weather arena, enclosed grass riding areas and a fantastic cross-country course.
  •   Please bring your own picnic each day.
  •   We will hopefully be picnicking in the sunshine, so bring chairs/rugs if needed. A few pence may be useful as there will be a tuck shop during the week too!
  •   The camp is planned, prepared and staffed by volunteers – there are lots of different jobs and all offers of help are very much appreciated. Please let us know on your application form if and when you are able to help so we can plan a rota – many hands make light work!
  •   We will provide a drink and biscuit for camp participants in the morning and afternoon – in the past some parents have also brought in cakes/biscuits during the week to share and keep energy levels up!
  •   Please ensure members do not wear jewellery or bring valuables into camp that may get lost or damaged, we do not accept responsibility for belongings. Do not get ears pierced before camp!SAFETY
    •   Please make sure that you and your children follow the instructions given to you by the organisers – Safety is our number one priority and this will rely on everyone’s co-operation.
    •   We have a trained first aider on site. Please report any injury or accident on site to us as we will need to fill in an accident form.
    •   Parents –If you need to leave for any reason during the day, please arrange for another parent to take responsibility for your child and provide the name and contact details for this person to the organisers before you go. You will need to register on arrival and there is a strict sign in/out system
    •   Parental permission must be sought in order to take another child out of Camp for any reason.
    •   Please ensure you /your children wash your hands before every meal and after handing your pony.
    •   Siblings are welcome to accompany helping Parents into Camp but it is ESSENTIAL that they areSUPERVISED AT ALL TIMES. Unfortunately we cannot take responsibility for them.
    •   There are many hazards on site, including a working farm – it is really important that children staywithin the designated camp area at all times. Everyone’s safety is paramount! HORSES & PONIES
    •   Please arrive with clean ponies and tack at the start of your camp as riding will start straight away!
    •   PLEASE DO NOT BE LATE – It is not fair on the other children in your ride to have to wait for you, andrepeat offenders will not be allowed to join their ride until the following session.
    •   After each riding session, ponies will be untacked and tied up to their trailer until the next lesson.
    •   Please bring a haynet and water for your pony during the day for while you are not riding.
    •   Unfortunately, there is no stabling available this year.
    •   There will not be a farrier in attendance – please ensure your pony is well shod/trimmed before camp.
    •   No Children to be left unattended in the trailer park at any time. Vaccinations for Flu and Tetanus

 All ponies should be up to date with their flu and tet injections.

  •   Please remember to bring your pony’s passport to camp (and photocopy with application). You will need to hand passports in as you arrive and register, these will be returned at the end of camp.
  •   It is essential that any pony coming on site has received at least the first 2 injections (out of the course of 3) before it arrives in Camp. The first two are given a minimum of 21 days apart – there is still time! If you have any questions about this – please contact Vanessa or Bev.
  •   Please have your own vet’s telephone number and details with you in case of an emergency. RIDING
  •   Please ensure you are dressed smartly in correct riding attire all week.
  •   What to wear during the day:

o Pony Club sweatshirt and/or Pony Club polo shirt (no riding in hoodies please)
o long sleeves are essential for cross country riding – a shirt, sweatshirt or xc top are fine
o Cream, beige or dark plain jodhpurs preferable
o jodhpur boots and clips or chaps (if used) or long boots
o gloves and hairnet (if needed)
o for cross country – up to standard Body protector (please see PC website for standards)
o Turquoise tagged riding hat (for current safety regs, please see Pony Club website) with plain

black/navy/brown silk or velvet cover.
o Branch sweatshirt or tweed jacket, clean shirt, Pony Club tie and badge and cream/beige jods for

Tack and Turnout (details to follow).

  •   Body protectors are only essential for cross country, they are optional for other riding activities
  •   Riding hats must conform to current safety regs, and be tagged with a ponyclub turquoise tag. Pleasecontact the DC if you require this doing before camp.
  •   Members will be told which group or ‘ride’ they are in on day one together with who their instructor is.Organising the groups is an arduous task and take into account lots of different things – including ability

    and age.

  •   Please be aware that your children may not be with their friends, however, there will be plenty of othertime to spend together. The aim of camp is to learn, be safe and have fun.


    •   Parents are very welcome at Camp – there is lots of help needed, so please volunteer if you are able.
    •   You may of course watch your children ride, but unless leading please watch from a reasonabledistance and don’t chip in from the side lines. This can be unhelpful, off putting and uncomfortable for

      the Instructor, your child and other parents.

    •   If you feel worried or concerned about something – please speak to the organisers and we will do ourutmost to sort out or accommodate. Feedback is important to us.
    •   A photographer may be in camp. If you have any objections to your child being photographed by themor any other PC Parent or Branch Official please inform us
    •   PLEASE DO NOT BRING DOGSReminders will be sent out nearer the time – but in the meantime, to secure your child’s place, please complete and send back the Application Form, Medical Form and photocopy of pony’s passport as soon as possible as places are allocated on a first come/first served basis.

 Check tack beforehand – check stitching on stirrup leathers and irons are wide enough, otherwise you will need to make a dash to the nearest tack shop and your child may miss their first session.

Thank you, and look forward to seeing you soon!


 Full 5-day residential camp for 8+ year olds/

Combining XC/SJ/Flatwork, stable management and fun and games.

This is a residential camp open to over 8’s (independent & confident riders). We have a number of younger members experiencing all Lincomb has to offer this year. Please be reassured that there will be plenty of help on offer but understand parents are actively discouraged from being with their own children’s rides. NO LEAD REINS. This is the opportunity for the children to become more independent with both riding and pony care. They WILL be tacking up/mucking out/feeding their ponies themselves!

Parents, we need lots of help to organise rides and food etc.  If you wish to camp you are welcome; but need to be DBS checked.  Please contact Susie Gibbs for more information  (no adult may stay overnight without a current DBS certificate without exception).




Code of Conduct

Members and guest riders

We all have a responsibility to promote high standards of behaviour in the sport.

As a rider, you have a big part to play. That’s why we are asking all of our members to follow the following code of conduct

I will:

  • Always ride and compete to the best of my ability
  • Compete fairly – I won’t cheat, complain or waste time
  • Respect my fellow riders, team-mates, other teams, instructors, judges, stewards and officials
  • Respect my horse or pony and the horses or ponies of others
  • Play by the rules, as set out in Pony Club and relevant discipline rulebooks
  • Listen and respond to what my instructor tells me
  • Talk to someone I trust or the branch welfare officer if I’m unhappy about anything in my branch.

I understand that if I do not follow this Code, any or all of the following actions may be taken by my Branch or the Area:

I may:

  • Be required to apologise to my fellow riders, team-mates, other teams, instructors, judges, stewards and officials
  • Receive a formal warning from the instructor, District Commissioner or the branch committee
  • Be prevented from continuing in the competition or training
  • Be suspended from training
  • Be required to leave the branch
  • My Branch or the Area may make my parent or carer aware of any infringements of this Code of Conduct

Spectators and parents/carers

We all have a responsibility to promote high standards of behaviour in the sport

This branch is supporting this code of conduct to ensure equestrianism can be enjoyed in a safe, positive environment.

Remember Pony Club organised events are a time for members to develop their technical, physical, tactical and social skills. Winning isn’t everything.

Play your part and observe the Branches Respect Code of Conduct for spectators and parents/carers at all times

I will:

  • Remember that children and young people ride and compete for FUN.
  • Applaud effort and good play as well as success
  • Always Respect the officials’ decisions
  • Remain outside the arena and within the Designated Spectators’ Area (where provided) unless invited to do otherwise
  • Let the instructor do their job and not confuse the riders by telling them what to do
  • Encourage the riders to Respect other riders, judges, stewards and officials
  • Avoid criticising a rider for making a mistake – mistakes are part of learning
  • Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour

I understand that if I do not follow the Code, any or all of the following actions may be taken by the Branch or Area:

I may be:

  • Issued with a verbal warning from a Branch or Area official
  • Required to meet with the Branch or Area committee
  • Obliged to leave the training or competition venue by the organiser or my branch
  • Requested by the branch not to attend future events
  • Suspended or have my child’s Pony Club membership removed

• Required to leave the Branch along with any dependents


20th July – 4 sleeps to go! I’ve attached the kit list again (and if you’re short of anything, Countrywide has a sale in full swing).

Set up of camping site strictly 5.00-6.00pm Sunday (no access earlier) you may leave your hay/feed/mucking out kit etc.

  1. Arrive from 9.00am Monday with PONY, TACK, HAT,EQUINE PASSPORT for briefing in dining room at 9.30am prompt. Horses stay on trailer until after briefing.
  2. All hats to be white tagged.
  3. Members in clean jodhpurs, PC sweat/polo, long hair plaited/hairnet, clean boots & with clean pony.
  4. There will be a trot up on Monday morning.


Plenty of the committee will be there on Sunday for any last minute queries. Stable plans, Rides & timetable revealed Monday morning.


Help rota will be sent later and if you can, rustle up a cake to bring along on Sunday or Monday for tea time treats.